Instructions for Video Uploads

Authors of each paper are required to upload 2 presentations: a full paper presentation and a short presentation.

Full paper presentation ( 20-22 minutes)

These videos will be uploaded to Whova before the start of the conference such that attendees can view them prior to the conference, approximately two weeks before the start of the conference. We plan on making these videos available (e.g., YouTube) after the conference. Please keep the size of these videos to under 250 MBs.

Short presentation (~5-7 minutes)

These videos will be used on the day of the conference during each session. Each paper is given 15 minutes during the conference. The session chair will play the video for each paper, followed by live Q&A. These videos will only be used during the conference itself and not saved anywhere.

Deadline for full videos: February 12, 2021
Deadline for short videos: February 19, 2021

Please note that the videos will be posted approximately ~2 weeks before the start of the conference through Whova. If you cannot disclose paper content before the start of the conference (e.g., patent filing issues), please let the program chair know. However, please submit the videos by the deadline above so the conference organizers can prepare the conference accordingly.

Uploading Your Videos

Please upload your presentation through the FTP information you received from the PC chair. FileZilla is recommended to access the FTP.

  • File format: MP4 file format is preferred. 16:9 aspect ratio is preferred, minimum resolution of 720p.
  • Maximum File size: 250MB
  • Slide visibility: Make sure all the content on a slide is visible in the presentation and is not blocked by the speaker inset.
  • File-naming convention:
    • Long presentation: HPCA21_long_session[Session#]paper[Paper#InSession][Last_Name_of_First_Author].file_format
    • Short presentation: HPCA21_short_session[Session#]paper[Paper#InSession][Last_Name_of_First_Author].file_format

For example, the title of the presentation for Seonjin Na’s paper which is the first paper in session 1A would be HPCA21_short_session1A_paper1_Na.mp4. You should refer to the technical program for the relevant session/paper numbers.

Please use the following for the metadata of the video file.

  • Video Title: Title of your paper.
  • Description: Use the abstract of your paper.

Additional guidelines are shown below, courtesy of MICRO’20 organizers.

Preparation to Record Your Video

There is no standard template for preparing the slides to use in your video. Please use your favorite one considering the video requirements listed above.

Please introduce yourself at the beginning of your presentation. At the end of your presentation, please add and show a slide that includes your contact information and clearly display the following sentence: “This presentation and recording belong to the authors. No distribution is allowed without the authors’ permission.”

How to Record Your Video

To improve the engagement it is strongly recommended that you capture the video of the presenter during the presentation and display it in one of the corners of the frame.

The easiest way to record your presentation including the presenter’s video is using Zoom. You can add your webcam to the recorded video by choosing the appropriate recording layout.

An alternative to Zoom is to add narration to a PowerPoint presentation. However, adding the presenter’s webcam to the presentation is a feature only available for Windows users in the presenter view pane. Once the narration is added, the presentation should be converted into an mp4 video.

Please feel free to use the preferred option or any other software (e.g., OBS), but make sure the software you choose can export mp4 files.

Recording Tips

  • Try to minimize the surrounding noise by recording in a quiet room.
  • Make sure the fans of your computer are spinning at the minimum speed, especially if you are using built-in microphones to record.
  • Keep a constant distance from the microphone to avoid fluctuation in the audio level.
  • Use a neutral background, such as a solid-colored wall or drape.